Notice of 2023 Annual General Meeting

We are writing to give notice of the Annual General Meeting (AGM) of the East Midlands Region 2023 at the above time - and provide an update on both the intended agenda and nominations for specific positions. Please see below in bold.

AGMs are a key part of our strategy to Lead our Sport, Inspire our Communities and the meeting is open to all members to attend either as a representative of your cycling club, or as a private member. They provide a chance to meet other members of the British Cycling community and lend a voice and vote on activities in your region.

Should you wish to represent your club and have their voting rights, please agree this with your club/team secretary in the first instance. The voting rights of Private Members will be in accordance with bye-law 5 and a ballot of those attending will be made to decide on those appointed to vote.

The agenda for the meeting is:

1. Apologies for absence

2. Minutes of the previous AGM held on 15 September 2022

3. Matters arising from the minutes

4. Board and Regional Staff reports

5. Workgroups & Specific Disciplines

6. Adoption of Regional Operating Guide

7. Election of Officers

Secretary

Vice Chairman

8. Election of Board Members

Road Workgroup Lead

Track Workgroup Lead

Gravel Workgroup Lead

E-Sports Workgroup Lead

9. Consider Proposals and Motions for National Council

10. Nominations: election for national positions at National Council

Election of President of the Federation

Election of Board Position

11. Any other business

Further to our previous notification: a reminder that if any member wishes to be considered for a position on the local Regional Board or for a National position (elections for the position of both ‘Elected Non Executive Director’ and ‘President’ are being held this year) then please do contact your Regional Secretary within the next few days – both to learn more and to ensure your nomination is included on the agenda for your local AGM to be held in September.

Please note all nominations and proposals must appear on the agenda paper for the AGM and any requested amendment to the agenda items must be received by the Secretary by Tuesday 5 September to:

secretarybceastmidlands@gmail.com.

All attendees must register by midnight on Sunday 10 September using the online form. When confirming your attendance, please include your membership number (717709) and whether you’re representing a club or team, or attending as a Private Member. If you are representing a club or team, please include the name of the club or team in the email.

The AGM meeting will follow all British Cycling bye-laws as detailed in the Bye-Laws section of the British Cycling website.

For any questions about the AGM please contact the British Cycling Central Region Secretary: secretarybceastmidlands@gmail.com.

Yours sincerely,

Chris Lawrence

Secretary, British Cycling East Midlands Region